Privacy Policy

Last Updated: [DATE]

This Privacy Notice explains how the [SOCIETY NAME] and its subsidiaries, charities and affiliated entities (collectively, “we," “us” or “our”) collect information about you through our website and how this information is then used or disclosed. This Privacy Notice does not apply to websites that do not display or link to this notice or that have their own privacy notices or to information we may collect from you or about you in other ways, including through emails you may send to us.

[SOCIETY NAME] Contact Information

You may contact us about this Privacy Notice: Via postal address:

[SOCIETY NAME]
[SOCIETY ADDRESS]
[SOCIETY EMAIL]

How We May Use and Disclose Information We Collect About You

The information we collect via our website may be used and disclosed to improve the content of [SITE URL] and advance the [SOCIETY NAME]’s mission. For example, the [SOCIETY NAME] may use this information for purposes such as:

Registering you for, or providing you with information, programs and services you have requested Processing, fulfilling and following up on your orders or membership application Providing access to publications Responding to your emails or online requests Sending you information you request Sending and processing surveys and continuing education quizzes Publishing membership directories and registration lists Sharing with companies to offer you products and services that may be of interest to you Sharing your email address with companies to deliver communications on our behalf Sharing information about you with members and state and local dental societies Sharing information about you with service providers, vendors and other companies we do business with Sharing with third parties as required by law Sharing demographic information for research purposes Sharing your email address as described below

We collect information such as the internet protocol (IP) address of visitors to our website, aggregate information on what pages users access or visit, user-specific information on what pages users access or visit, and information volunteered by users, including from surveys, purchases and/or registrations. We may use tracking to recommend related articles, based on content users have viewed, or recommended based on geographic location. We may collect information about visitors to our website to help measure the effectiveness of advertising campaigns. We also may collect the email addresses of those who communicate with us via email. Our system can recognize the identity of individuals who sign in using their usernames and passwords.

The [SOCIETY NAME] utilizes Google services and tools for Analytics/Remarketing/Display Network/Demographics. By including these features, [SOCIETY NAME] enables Google to collect data about your traffic via Google cookies and identifiers, in addition to data collected through a standard Google Software implementation. Google will not identify users or facilitate the merging of personally identifiable information with non-personally identifiable information collected through any Google product or feature unless Google has robust notice of, and the user's prior affirmative (i.e., opt-in) consent to, that identification or merger, and are using a Google feature that expressly supports such identification or merger. Irrespective of users' consent, Google will not attempt to disaggregate data that Google reports in aggregate, and adheres to EU, GDPR, and COPPA regulations. Visitors have the option to opt-out of the Google features [SOCIETY NAME] uses, including through Ads Settings, Ad Settings for mobile apps, or any other available means.

With respect to cookies: We use cookies for a number of purposes, including to administer our website and to record session information, such as items that users add to their shopping carts and user-specific information on what pages users access or visit.

We use and may allow others to use cookies and similar technologies (e.g., web beacons, pixels) to recognize you and/or your device(s). See the Segment 1 link below for more information on why we use them (such as authenticating you, remembering your preferences and settings, analyzing site traffic and trends, and delivering and measuring the effectiveness of advertising campaigns) and how you can better control their use, through your browser settings and other tools

Some web browsers (including Safari, Internet Explorer, Firefox and Chrome) have a “Do Not Track” (“DNT”) feature that tells a website that a user does not want to have his or her online activity tracked. If a website that responds to a DNT signal receives a DNT signal, the browser can block that website from collecting certain information about the browser’s user. Not all browsers offer a DNT option and DNT signals are not yet uniform. For this reason, many businesses, including ours, do not currently respond to DNT signals.

See more details about our Cookie Policy in Segment 1 of this document.

Advertising on [SOCIETY NAME].org may be served through a vendor that uses IP addresses for purposes such as controlling ad frequency.

The [SOCIETY NAME], its subsidiaries, charities, and affiliates may use or disclose individual's contact information and other information about you, such as your occupation, specialty, member status, graduation date and dental school, to alert you to new information, products and services, events and other opportunities. From time to time, we may also make your contact information and other information about you available to other organizations we believe to be reputable, such as companies whose products or services we think you might find interesting. If you register on [SOCIETY NAME].org to attend an event, the [SOCIETY NAME] may provide an attendee list to other attendees and to entities that collaborate with the [SOCIETY NAME] on the event.

With respect to email addresses: We generally do not knowingly disclose an individual's e-mail address without the individual's express or implied consent outside the [SOCIETY NAME], its service providers, subsidiaries and affiliated entities, [SOCIETY NAME] members, and state and local dental societies. However, we may disclose your e-mail address in certain situations; for example, if you serve in a leadership capacity or if you provide your e-mail address in connection with an event or an attendee list.

The [SOCIETY NAME] maintains directories of dentists that may include information you submit via our website. These directories are shared with [SOCIETY NAME] members and state and local dental societies. A directory containing information about [SOCIETY NAME] members is publicly accessible on MouthHealthy.org; members may elect to provide additional information, such as email address and photo, through the expanded profile option.

The [SOCIETY NAME] uses an association management database to collect, maintain, use, and share information about member and nonmember dentists who have attended a U.S. dental school, as well as individuals who interact with the [SOCIETY NAME]. Information in the database is generally accessible to state and local dental societies of the [SOCIETY NAME] “tripartite.” A “person record” may be created in the database for such dentists and other individuals. For example, a person record may be created when a dentist or other individual interacts with the [SOCIETY NAME] by becoming a member, purchasing an item or service, attending a meeting, volunteering, attending a continuing education or other course, or communicating with the [SOCIETY NAME].

A person record contains information about the individual such as name, contact information, demographics, membership history, a record of purchases and meetings attended, volunteer positions held, and communications with the [SOCIETY NAME] and state and local dental societies.

Person records are retained indefinitely. [SOCIETY NAME] may use a person record for any permissible purpose under the applicable privacy notice. [SOCIETY NAME] has entered into agreements with participating state and local dental societies of the [SOCIETY NAME] tripartite that permit the society to use a person record for any permissible purpose if the individual is eligible for membership in the society; however, if the individual is not eligible for membership in the society, the society may use the person record only for registration of the individual at society sponsored meetings, for determining dues owed, for updating the data (e.g., with correct contact information), to assist with order fulfillment, to create de-identified aggregated data solely for internal use, and for any other purpose for which the [SOCIETY NAME] has provided express written permission. Person records may not be used or disclosed in a way that would violate this [SOCIETY NAME].org Privacy Notice.

If you participate in an activity such as attending or speaking at a program or authoring a publication, information such as your name and photo may be shared via [SOCIETY NAME].org or [SOCIETY NAME] publications.

The [SOCIETY NAME] also occasionally hires other individuals and entities to provide services on our behalf, including, but not limited to, hosting of online resources, processing credit card transactions, packaging, order fulfillment, answering customer questions about products or services, consulting services, data modeling, printing, sending postal mail and processing membership and event registration. We will provide those companies with information they need to deliver the service. Third parties may collect information such as your IP address that may indicate your online activities over time or across different websites when you use our websites. At this time, this website does not respond to do-not-track signals.

Certain sensitive personal information is protected by security measures (that may include computer safeguards and secured files and buildings security) to protect the information from unauthorized access and use. If such information is disposed of, it will be done securely.

[SOCIETY NAME] may use and disclose information about individuals and entities that violate [SOCIETY NAME]’s terms of use, or the terms of use of any [SOCIETY NAME] website or webpage in order to investigate and terminate the use or disclosure.

Your Rights and Responsibilities

It is important when you wish to exercise your rights that you contact us via any of the means listed in the first section of this Privacy Notice.

While the [SOCIETY NAME] takes measures to protect your personal information, no security measure or network is entirely secure. Your password to access [SOCIETY URL] should be complex and should never be shared with anyone, and should be changed from time to time. After you access [SOCIETY NAME].org, you should log off and exit your browser so unauthorized persons cannot access the site.

If you do not want to receive postal mail, telephone calls from us in the future, or if you do not want us to share your contact information in the manner described above, please provide us with your exact name and postal addresses, phone and fax numbers and, if appropriate, [SOCIETY NAME] membership numbeR. It may take up to four weeks for your opt out to become effective. While we will continue to share information we maintain about you with our service providers, subsidiary and affiliates, and with state and local dental societies, we will take reasonable steps to ensure that any other specific contact information you so identify is removed from lists we share with other organizations. We have instituted opt-out capabilities to help you avoid receiving unwanted commercial email messages from the [SOCIETY NAME]. [SOCIETY NAME] will honor such requests within ten business days.

On request we may provide you with access to information that you submitted via [SOCIETY NAME].org, such as certain transaction information (e.g., dates on which you made purchases, amounts and types of purchases), communications that you have directed to our site (e.g., emails, user inquiries), and contact information (e.g., name, address, phone number). On request we may also offer the ability to have inaccuracies corrected in contact information, financial information, unique identifiers, transaction information and certain other data.

In addition to the other rights we note in this Privacy Notice, you also have the right to contact the [SOCIETY NAME] to obtain the following information: What personal information about you the [SOCIETY NAME] holds; For what purposes does [SOCIETY NAME] process your information; To what third parties (and in what jurisdictions) has or may the [SOCIETY NAME] disclose your personal information; How long will your data be maintained by the [SOCIETY NAME] (and how that period of time has been calculated); How to request correction or deletion of specific portions of your personal data held by the [SOCIETY NAME] that you believe are incorrect; and The source(s) from which the [SOCIETY NAME] has obtained your personal data.

You may also contact us at [EMAIL ADDRESS] if you believe your information is being used improperly.

You may provide consent to additional uses and disclosures; for example, in connection with a product or service offered by the [SOCIETY NAME], an affiliated entity, or a third party.

Children’s Privacy

We do not knowingly solicit data online from, or market online to children under the age of 13.

More About Our Privacy Practices

With respect to other websites and servers: [SOCIETY NAME].org contains links to other websites. We have no control over and take no responsibility for the privacy practices or content of those sites.

We use Google Marketing Platform to serve ads on our site.

When users choose to make payments via credit cards, they do so on the website of a third party service provider. We do not store or reuse credit card information unless you have given us your credit card information directly and authorized us to do so.

Changes, Comments and Questions

If our Privacy Notice changes at some time in the future we will post the revised Privacy Notice to our website to notify you, and those changes will be effective on the day that we post the revised privacy notice. The latest version of our Privacy Notice will always be available at [SOCIETY URL].

We welcome your comments or questions about our Privacy Notice and privacy practices. If you feel that this site is not following its stated policy, please let us know.

SEGMENT 1: COOKIES AND OTHER SIMILAR DATA COLLECTION TECHNOLOGIES

Cookie Policy

Introduction

Our Cookie Policy explains what cookies are, what types of cookies may be placed on your device when you visit our website and how we may use them.

What are cookies?

Cookies are small text files that are sent to or accessed from your web browser or your device’s memory. A cookie typically contains the name of the domain (internet location) from which the cookie originated, the “lifetime” of the cookie (i.e., when it expires) and a randomly generated unique number or similar identifier. A cookie also may contain information about your device, such as subscriber settings, browsing history and activities conducted while using our services.

Are there different types of cookies?

First-party and third-party cookies

There are first-party cookies and third-party cookies. First-party cookies are placed on your device directly by us. For example, we use first-party cookies to better understand your use of our website. Third-party cookies are placed on your device by our partners and service providers. For example, we use third-party cookies to measure subscriber numbers on our website.

Session and persistent cookies

There are session cookies and persistent cookies. Session cookies only last until you close your browser. We may use session cookies for a variety of reasons, including to learn more about your use of our website during one single browser session and to help you to use our website more efficiently. Persistent cookies have a longer lifespan and aren't automatically deleted when you close your browser. These types of cookies are primarily used to help you quickly sign-in to our website again and for analytical purposes.

What about other tracking technologies, like web beacons?

Other technologies such as web beacons (also called pixel tags or clear gifs), tracking URLs or software development kits (SDKs) are used for similar purposes. Web beacons are tiny graphics files that contain a unique identifier that enable us to recognize when someone has visited our service or opened an e-mail that we have sent them. Tracking URLs are custom generated links that help us understand where the traffic to our webpages comes from. SDKs are small pieces of code included in apps, which function like cookies and web beacons.

For simplicity, we also refer to these technologies as “cookies” in this Cookie Policy.

What do we use cookies for?

Like most providers of online services, we use cookies to provide, secure and improve our services, including by remembering your preferences, recognizing you when you visit our website and Page 5 of 11 personalizing and tailoring ads to your interests. To accomplish these purposes, we also may link information from cookies with other personal information we hold about you. When you visit our website, some or all of the following types of cookies may be set on your device.

Essential website cookies
These cookies are strictly necessary to provide you with services available through our website and to use some of its features, such as access to secure areas.

Analytics cookies
These cookies help us understand how our website is being used, how effective marketing campaigns are, and help us customize and improve our websites for you.

Advertising cookies
These cookies are used to make advertising messages more relevant to you. They perform functions like preventing the same ad from continuously reappearing, ensuring that ads are properly displayed for advertisers, selecting advertisements that are based on your interests and measuring the number of ads displayed and their performance, such as how many people clicked on a given ad.

Social networking cookies
These cookies are used on social networking platforms such as Facebook, Instagram, Twitter, LinkedIn and Snapchat to enable you to share pages and content that you find interesting on our website through third-party social networking and other websites. These cookies may also be used for advertising purposes too.

How can you control cookies?
There are several cookie management options available. Please note that changes you make to your cookie preferences may make browsing our website a less satisfying experience. In some cases, you may even find yourself unable to use all or part of our website.

Browser and devices controls

Some web browsers provide settings that allow you to control or reject cookies or to alert you when a cookie is placed on your computer. The procedure for managing cookies is slightly different for each internet browser. You can check the specific steps in your particular browser help menu. You also may be able to reset device identifiers by activating the appropriate setting on your mobile device. The procedure for managing device identifiers is slightly different for each device. You can check the specific steps in the help or settings menu of your particular device.

Interest-based advertising tools

You can opt out of seeing online interest-based advertising from participating companies through the Digital Advertising Alliance, the Interactive Digital Advertising Alliance or App choices (apps only).

Opting out does not mean you will not see advertising — it means you won’t see personalized advertising from the companies that participate in the opt-out programs. Also, if you delete cookies on your device after you opted out, you will need to opt-out again.

Social Cookies

To allow you to share content on social media, some features of this website use social media plug-ins (e.g., Twitter™ “Share to Twitter” or LinkedIn™ “in” buttons). Depending on your social media account settings, we automatically receive information from the social media platform when you use the corresponding button on our website.

To learn more about social media cookies, we suggest you refer to your social media platform’s cookie policy and privacy policy.